Privacy Policy
Last updated: [Insert Date of Publication]
The short version
- We store what you create — courses, notes, sketches, citations, papers, and calendar events — in your secure account so you can access it from any device.
- Your data is private to you. Firestore security rules restrict every account to its own data; nothing is browsable by other users unless you explicitly share it (e.g. Study Groups).
- We use trusted service providers — Firebase/Google Cloud (hosting, database, authentication), Stripe (payments), and Anthropic (AI features) — and we don't sell your data to anyone.
- If you're using Syllabus Wizard through your school, see Schools & Institutions for how we handle FERPA-related obligations.
Introduction
This Privacy Policy explains how Syllabus Wizard ("Syllabus Wizard," "we," "us," or "our"), a product of Fine Art LLC, DBA Hottakes Lifestyle Syllabus Wizard, collects, uses, shares, and protects information when you use our website and application (the "Service"). By using the Service, you agree to the practices described here. If you don't agree, please don't use the Service.
Information We Collect
Account information
When you create an account, we collect your email address and, if you choose, a display name and avatar photo. If you sign in with Google, we receive the basic profile information Google provides.
Content you create
Syllabus Wizard is built around your coursework, so we store what you create in order to provide the Service: parsed course/syllabus data, notes (typed and voice-dictated), sketches, saved citations, research papers, calendar events, and study group activity.
Payment information
Subscription payments are processed by Stripe. We do not receive or store your full card number — Stripe handles that in a PCI-compliant environment. We retain a record of your subscription status and billing history for account management purposes.
Usage & device information
Like most web services, our hosting and security infrastructure automatically logs standard technical information (such as IP address, browser type, and access times) for security and reliability purposes.
How We Use Your Information
- To provide, maintain, and improve the Service — including syncing your content across your devices
- To power AI features such as syllabus parsing, quiz/flashcard generation, textbook lookup, and citation formatting
- To process payments and manage your subscription
- To communicate with you about your account, billing, or changes to the Service
- To maintain the security and integrity of the Service, including detecting misuse
We do not use your course content or notes to train AI models, and we do not sell your personal information to third parties.
AI Processing
Some features — syllabus parsing, quiz and flashcard generation, textbook lookup, and citation assistance — send relevant text (such as your uploaded syllabus content or a lookup query) to Anthropic's Claude API for processing. This text is used solely to generate the response shown to you within the Service and is not used by us or, per Anthropic's API terms, by Anthropic to train their models.
Security
- All traffic between your device and our servers is encrypted (HTTPS).
- Your content is stored in Firestore under access-control rules that restrict each account to reading and writing only its own data — one user cannot browse another user's courses, notes, or files.
- Sessions automatically sign out after a period of inactivity.
- We use Stripe for payment processing so that sensitive card data never touches our own servers.
No method of transmission or storage is 100% secure, and we can't guarantee absolute security, but we work to protect your information using industry-standard practices.
Data Retention & Deletion
We retain your account and content for as long as your account is active, so your work is there when you come back. You can request deletion of your account and associated data at any time by contacting us at the email below. We'll delete your data within a reasonable period, except where we're required to retain certain records (such as billing history) for legal or tax purposes.
Your Rights & Choices
Depending on where you live, you may have rights to access, correct, export, or delete your personal information, and to object to or restrict certain processing. You can exercise most of these directly in the app (Settings → Profile), or by contacting us. We'll respond to verified requests within a reasonable timeframe.
Children's Privacy
Syllabus Wizard is intended for users age 13 and older, consistent with typical secondary and higher-education use. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has created an account outside of an institutional arrangement covered by Schools & Institutions below, please contact us so we can delete it.
Schools & Institutions
When Syllabus Wizard is provided to students through an institutional or classroom arrangement, we intend to act as a "School Official" with a legitimate educational interest under the Family Educational Rights and Privacy Act (FERPA), using student data solely to provide the Service on the institution's behalf and subject to the same restrictions FERPA places on the institution itself.
- We do not use student data collected through an institutional arrangement for advertising or sell it to third parties.
- We will delete or return institutional student data upon request or at the end of the institutional relationship, consistent with the institution's instructions.
- We're glad to execute a Data Processing Agreement (DPA) or institution-specific data privacy agreement for schools evaluating Syllabus Wizard for their students — contact us to request one.
International Users
Our infrastructure providers (including Google Cloud) may process and store data in the United States. If you're accessing the Service from outside the United States, you understand your information will be transferred to and processed in the United States, which may have different data protection laws than your home country.
Changes to This Policy
We may update this Privacy Policy from time to time. If we make material changes, we'll update the "Last updated" date above and, where appropriate, notify you directly. Continued use of the Service after changes take effect means you accept the updated policy.
Contact Us
Questions about this policy or your data? Reach us at hottakesdeliciousfashion@gmail.com.